The easiest way to do this is with a distribution list or security group in the Global Address List. Also grant the Author role on the Calendar folder to everyone you want to be able to book the resource. Create a single item in the calendar to make sure that something shows up in its free/busy time for you to check. To set up a resource calendar folder for direct booking, create an Exchange mailbox for the resource, then use Outlook 2000 or later to log directly into the resource mailbox and set the Resource Scheduling options in Tools | Options | Calendar Options. Outlook 2000 and later versions allow users to directly book resources without the need for a script or delegate.
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See XCLN: Resource Calendars Display Incorrect Free and Busy Times. Doing so may cause the free/busy information for the folder to become corrupted. If you are booking the resource with a script, you should not open the Calendar folder directly. Mailbox + scriptįor Exchange 20, both free ( AutoAccept Sink for Exchange) and commercial (Exchange Resource Manager) event sinks can automatically accept and decline meeting requests for resource mailboxes. One change end-users notice is the Scheduling Assistant replaces AutoPick Next with the Suggested Times pane. They aren't new tools but are more reliable than in previous versions of Exchange.
Public folder (direct creation) | Tools | More Information Exchange 2007Įxchange 2007 includes a suite of tools which assist you in booking appointments that Microsoft refers to as "Calendar Concierge". Mailbox + script | Direct booking | Mailbox + direct creation | Mailbox + delegate
Using Direct Booking is not recommended with Exchange 2010 and up.
The Room Finder displays room and attendee availability and suggests times that work for all attendees. Resource Booking Attendant - automates resource management, such as conference rooms, projectors, and televisions.Calendar Attendant - helps ensure the reliability of calendar items.Scheduling Assistant - allows you to schedule meetings using a color-coded interface.Exchange Server includes the following tools:
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